Meetings & Events

Our world has changed and we with it! 

Costa Rica DMC Meetings & Events is here to act as an extension of your company or institution. In today’s environment, virtual, hybrid and in-person meetings and events can be smaller, with tight budgets and with new challenges. Our corporate meeting and event experts are here to guide you through this technological adjustment; without sacrificing the quality of the experience!

Our Commitment 

We are committed every day to improving the experience that participants will have in our clients’ meetings and events. Fulfilling your expectations of reliability, security, and value, so that we have professionally prepared ourselves on the latest technology to better serve your events.

Costa Rica DMC Inc. is the parent company of our Meetings and Events division with more than two decades in destination management, specializing in the incentive travel and corporate events market. We have achieved strategic alliances with the most prestigious hotel brands and approved suppliers that specialize in the MICE market segment (from English Meetings, Incentives, Conferences, Exhibitions. Our professional trajectory and experience in conducting associative and professional events allows us to create a solid link with all our business partners.

About Us?

When we work with you to develop a strategy for your virtual, hybrid or in-person event, you gain access to more than 25 years of experience in the corporate events industry, as well as access to our global network of technology products and providers. We provide the perfect balance of knowledge and creativity, anticipating potential challenges and, at the same time, creating unique event experiences that will always be remembered.

We are a team of specialized experts to accompany you to create the strategic objectives of your event and coordinate everything necessary for your organization to reach and exceed the goals that it has proposed. We are your partners from start to finish. From venue selection, supporting hotels, event logistics, communications, and social media marketing to graphic design, we are ready to take your event to the next level.

We can accompany you with our advice as much as you need. All budget types and sizes are welcome. From a group of ten people to one of ten thousand; It is a pleasure for us to present you the best options according to your objectives and budget.

Why Costa Rica DMC Meetings & Events? 

When we decided to create this business unit, we did so because many of our clients mentioned the lack of a company to coordinate all the strategy and planning of the event under one roof. We also felt that there was a void in the industry; an event company that truly has the expertise on both the planning and on-site execution side of the experiences that build an event.

With decades of combined experience, we understand the complexities and fine details that make a virtual, hybrid and on-site event stand out from the crowd. We have prepared ourselves and we are in a continuous learning of all the technological and communication platforms that are used today.

When you work with us, we create world-class professional experiences, while mitigating risks for you. Our team of Costa Rica DMC Meetings & Events experts understand the “why and how” behind every decision involved in making an event a success. Thus, you can attend to the important matters of your meeting since you will have a professional team that will have every detail under constant control and supervision.

By understanding and addressing your areas of need, Costa Rica DMC Meetings & Events can help you run your event exactly as you envision it. We are here to personalize our services for you.

In short, we become part of your team, we are the emerging allies for all the areas in which you seek support.

How we can help?

  • Event package tailored to meet your needs.
  • Selection of venues and inspections both in Costa Rica and abroad.
  • Covid-19 preventive protocol plan and risk mitigation strategies.
  • Event staff (and supplemental staff from your current team).
  • Team development and training to produce virtual / hybrid, sustainable and / or complex in-person events.
  • Negotiation of rates with Convention Centers and Hotels, as well as advice on signing contracts and cancellation clauses.
  • We use the most robust technological platforms on the market to design and carry out the events
  • Television studio and audiovisual production

Venue Selection 

With our experience, at Costa Rica DMC Meetings & Events we can help you select the ideal venue to meet your event’s unique criteria while choosing a venue and accommodation option that matches your budget and corporate goals.

Costa Rica DMC Meetings & Events will be your partner, negotiating the best rates and incentives in town to generate additional income for your event.

Contract Negotiations

A venue and host city can make or break your event. The experience of Costa Rica DMC Meetings & Events guarantees that you will select a city that meets the unique criteria of your professional event.

We negotiate based on our vast knowledge of the industry to ensure that your interests are a priority and even detect and add the technical details that many times your legal department does not necessarily handle. Your organization’s budget is not a game. We will be there to help you by minimizing risk from every angle and keeping you within budget.

Costa Rica DMC Meetings & Events works directly with venues, convention centers and suppliers to ensure that all necessary clauses are in place in the event of another pandemic or force majeure.

Event Management

As leaders in the industry, we have perfected our logistics to manage your event from start to finish. We take pride in providing personalized and exclusive service for all your stakeholders, speakers, and attendees before and on site.

Costa Rica DMC Meetings & Events works with all industries, professional associations, and non-governmental organizations, we create innovative and strategically planned events, whether we are collecting abstracts at a scientific conference, planning an external event that leaves an impression or a philharmonic orchestra for a gala dinner We are here for you.

Virtual Event Management

Costa Rica DMC Meetings & Events will take the stress out of transitioning your event to a virtual event format. We know this can be an overwhelming decision for your organization. We weigh the options for you and advise you on the best course of action and style of virtual event.

We have the experience to make your event purposeful and effective, while keeping your attendees engaged and entertained.

Association Management

The work your association does is important. Let Costa Rica DMC Meetings & Events handle the essential administrative details that keep your staff and volunteer board focused on what matters most. We handle the coordination of board meetings, the logistics and preparation of the General Assemblies, their annual events, or corporate parties and much more with a strategic approach.

Sponsorship Management

Sponsors are crucial to a successful event, and we know it can be difficult to answer many questions related to database management and brand exposure. We manage your potential sponsors with the utmost care and dedication.

At Costa Rica DMC Meetings & Events we are experts in creative sponsorship packages. We consider your demographics, on-site and digital opportunities for brand exposure, and design a flyer that will give your event the best opportunity to generate revenue.

Registration at your event

Your registration site is often the first interaction attendees will have with your event, and it should be a positive one. We make it as fluid and pleasant as possible for them. After extensive research, we have the best registration and event digital application platforms available on the market. We use the latest trends in registration, which allows us to adapt the registration form to the needs of your event, no matter how complex.

How we work:

  • We created a complete and easy to use form.

  • We accept online payments on behalf of your organization, or we make the interface you request.

  • We are your call center answering questions about registration and the event.

  • We track records and payments, providing detailed reports.

  • We manage virtual registrations and on-site registrations

  • Talk to us today about our registry solutions and how we can make your job easier.

Fairs and Exhibitions

If you’re planning a trade show or attending one as an exhibitor and need a booth, we can help you make the most of the experience and maximize ROI.

Costa Rica DMC Meetings & Events handles the logistics and details to ensure each exhibitor is as satisfied as possible. We work with exhibit service partners to create a layout that maximizes the number of exhibitors stands. while maintaining trafficking routes that increase exposure for all while adhering to current health guidelines.

We know what it takes to have an engaging and interactive booth that draws in attendees. Let us share some of our tips, tricks and industry knowledge at your next event.

Social Media and Marketing

As industry experts, the Costa Rica DMC Meetings & Events team creates the communication strategy to reach the audience and give the best coverage of your event on site and brand management, and social media strategies that have a great impact. impact on the success and promotion of your project.

Let Costa Rica DMC Meetings & Events help you promote your event and your brand on social media channels, making sure you reach the right people and encourage active participation before, during and after the event.

Graphic Design and websites

A fast-loading website along with graphics and social media presence are often the first impression your audience will make. Let Costa Rica DMC Meetings & Events help you make that first impression by presenting your brand in fresh and innovative ways.

If you are looking to increase traffic to your website with SEO, landing pages and strategic lead generation for eCommerce or others, Costa Rica DMC Meetings & Events is your strategic partner we can navigate the complexities of the online world for you.

Logistics and transportation for events

We have commercial partners specialized in first line transport that allows us to offer different transfer services from:

 

The moment of arrival (private airport-hotel transfers, or vice versa), internal displacements (meetings, visits, etc.).

Dinners and lunches (individual or group).

Operability for fairs, congresses, and massive events.

Provisions for hours or full days of all types of vehicles.

We are a true partner

Costa Rica DMC Meetings & Events is here to act as an extension of your company. Having an event professional by your side brings indispensable skills and industry connections. Our extensive planning knowledge, negotiation proficiency, and creative concepts will amaze your attendees and business partners. During the events your objectives are our objectives, as well as financial goals and the common goal of achieving a positive impact on the event.